bw-home-icon[1] Cultural Facilities Corporation home u Annual Report 2013-14

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C. Governance and Accountability Reporting

 

C.1 Internal Accountability  84

C.2 Risk Management and Internal Audit 86

C.3 Fraud Prevention  87

C.4 Legislative Assembly Inquiries and Reports  88

C.5 Auditor-General and Ombudsman Reports  88

 

C.1 Internal Accountability

C.1.1 Senior Management of the CFC

 

The senior management team of the CFC comprises the following positions :

 

·         the Chief Executive Officer;

·         the Chief Finance Officer;

·         the Director, ACT Museums and Galleries; and

·         the Director, Canberra Theatre Centre.

 

The names and information about the occupants of these positions are provided at

Appendix 1 (for the Chief Executive Officer, as a CFC Board member) and

Appendix 3 (for the other three senior management positions).  Information about remuneration for the Chief Executive Officer, as the only senior executive position in the CFC, is provided at Appendix 1.

 

The responsibilities of each senior management position are reflected in the organisational chart at Appendix 4.  Further information relating to the structure of the organisation is provided at Section B.1.3.

 

The senior managers meet as a senior management committee every fortnight to discuss matters of CFC-wide interest.  Other significant committees of the CFC include the Work Health and Safety Committee (refer to Section E.3) and the Agency Consultative Committee (refer to Section E.4).

C.1.2    Board of the CFC

Composition

 

Section 10 of the Cultural Facilities Corporation Act 1997, provides for the CFC Board to have seven members.

 

The Chair, Deputy Chair, and four Members of the CFC Board are appointed by the Minister in accordance with the provisions of the Financial Management Act 1996 (the FM Act), Sections 78-79.  The CFC’s Chief Executive Officer is also a Member of the CFC Board in accordance with Section 80 of the FM Act.

 

The functions of the Chair, Deputy Chair, Chief Executive Officer, and associated provisions relating to Board Members, are set out in the FM Act (Division 9.3).

 

Details of the CFC’s membership and remuneration during 2013-14 are provided at Appendix 1.  The CFC’s Governance Charter, which includes a Governance Framework, Board Charter, and Board Code of Conduct, is provided at Appendix 2.

 

Meetings

 

The CFC’s board meetings are convened and conducted in accordance with the provisions of the FM Act (Division 9.4).

 

A schedule of the CFC’s board meetings held during 2013-14, and attendances at those meetings, is at Appendix 1.

 

Governance Charter

 

The Board has adopted the following to guide to its operations and performance :

 

·         Governance Framework;

·         Board Charter; and

·         Board Code of Conduct

 

These documents are included in the CFC’s Governance Charter, which is provided at Appendix 2.

 

Audit Committee of the Board

 

The CFC has established this as a sub-committee of the Board, with a formal charter setting out its role and functions in relation to oversight of financial, audit, and compliance matters, including risk management and internal controls.

 

A copy of the Audit Committee Charter is provided as part of the Governance Charter at Appendix 2 of this Report.   Membership details and a schedule of meetings held during 2013-14 is provided at Section C.2.

C.1.3 Advisory Committees

 

The CFC has established three Advisory Committees, in accordance with Section 8 (i)(a) of the CFC Act, to provide expert strategic advice in relation to their respective specialist areas.

 

The committees include :

 

Name of Committees

Role of Committees

Canberra Museum and Gallery Advisory Committee

Their main role is to provide the CFC Board with expert strategic advice, within the context of the CFC’s Strategic Plan for 2011-16 and its annual Corporate Plans.

 

The committees provide expert advice and assistance, on a voluntary basis.  This support is valuable in contributing to the CFC’s policy development, business planning and community participation activities. 

Historic Places Advisory Committee

Canberra Theatre Centre Advisory Committee

 

The committees have been appointed for a three year term from 1 July 2013 to 30 June 2016.

 

The first meeting of the three new committees was held as a plenary workshop which included presentations by the CFC’s Chairman and CEO, together with breakout sessions to allow the committees to meet individually. Individual advisory committee meetings were held throughout the year and the final meeting of the 2013-14 year for the Committees comprised a plenary session where the three committees came together for a 2014-15 corporate planning workshop.

 

During 2013-14, members of the three advisory committees donated approximately 110 hours of time in total, the majority of which was spent attending two plenary workshops and individual committee meetings.  Mr Gillbert Riedelbauch, a member of the Canberra Museum and Gallery Advisory Committee, participated in a floor talk 2113: A Canberra Odyssey, by discussing his works of art (series of drawn maps) displayed in the exhibition.

 

Operating Guidelines and Terms of Reference for the advisory committees are provided as part of the Governance Charter at Appendix 2.

 

Advisory Committee Memberships, together with a schedule of advisory committee meetings held during 2013-14, are provided at Appendix 5.

 

Further information about the operation of the advisory committees, including their interaction with the CFC Board, is provided under Section B.2.1.6 (c).

 

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C.2 Risk Management and Internal Audit

C.2.1    Audit Committee of the CFC Board

 

Name of Member

Position

Meetings Attended

Eugene Kalenjuk

 

 

 

 

Chair

 

12 July 2013

26 September 2013

28 November 2013

30 January 2014

28 March 2014

22 May 2014

Harriet Elvin (CEO)

 

 

 

Member

12 July 2013

26 September 2013

28 November 2013

30 January 2014

28 March 2014

Louise Douglas

 

 

 

Member

12 July 2013

26 September 2013

28 November 2013

30 January 2014

28 March 2014

22 May 2014

 

The Audit Committee Charter is provided as part of the Governance Charter at Appendix 2, and incorporates specific roles for risk management and audit matters.

C.2.2    Risk Management

 

The CFC has a comprehensive Strategic Risk Management Plan which is implemented and monitored on an ongoing basis.  This document provides the framework for supporting strategies and plans relating to more specific areas of risk, such as disaster preparedness and business continuity plans. 

 

The CFC’s Strategic Risk Management Plan was reviewed and updated by the Audit Committee during the year.  The updated document was endorsed by the CFC Board at its meeting on 10 April 2014.

 

A Chief Executive Officer Financial Instruction has been issued dealing with the Strategic Risk Management Plan. 

C.2.3    Internal Audit

 

The Audit Committee reviews and approves an internal audit/quality assurance plan for each financial year.  A Chief Executive Officer Financial Instruction has been issued dealing with audit committee and internal audit matters.

 

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C.3 Fraud Prevention

 

The CFC has a comprehensive Fraud Control Plan which is implemented and monitored on an ongoing basis.  Oversight of this plan is undertaken by the Audit Committee of the CFC Board, as one of the roles under its charter/terms of reference – refer to Appendix 2.

 

A review and update of the CFC’s Fraud Control Plan was completed by the Audit Committee in 2013-14.  The updated document was endorsed by the CFC Board at its meeting on 10 April 2014.

 

A Chief Executive Officer Financial Instruction has been issued dealing with the Fraud Control Plan.

 

CFC did not hold any fraud awareness training in 2013-14 due to the majority of staff attending training in 2012-13 or 2011-12.  Staff were, however, issued with the revised Fraud Control Plan which provides a basis for fraud prevention strategies and fraud detection within CFC.

 

The CEO’s “start the year” email for 2014 reminded staff of their responsibilities with regard to fraud control.

 

 

C.4 Legislative Assembly Inquiries and Reports

 

There were no inquiries or reports by ACT Legislative Assembly Committees that related specifically to the CFC in 2013-14.

 

C.5 Auditor-General and Ombudsman Reports

 

There were no ACT Auditor-General or ACT Ombudsman reports that related specifically to the CFC in 2013-14.

 

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