bw-home-icon[1] Cultural Facilities Corporation home u Annual Report 2013-14

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D. Legislation Based Reporting

 

D.1 Public Interest Disclosure  89

D.2 Freedom of Information  89

D.3 Human Rights Act 90

D.4 Territory Records Act 91

D.5 Legal Services Directions  92

D.6 Notices of Non Compliance  92

D.7 Bushfire Risk Management 92

D.8 Commissioner for the Environment 92

 

 

D.1 Public Interest Disclosure 


To ensure that members of the community and staff are aware of the Public Interest Disclosure
 Act 1994, the CFC has maintained procedures and nominated the Chief Executive Officer to be responsible for public interest disclosures.  A senior officer (the Chief Financial Officer) has been nominated as contact officer.

 

The CFC’s procedures provide for :

 

·         access to the contact officer to provide information, and to facilitate making a disclosure;

·         assessment by the Chief Executive Officer responsible for disclosures;

·         management of investigation of disclosures;

·         decisions about outcomes, including declined disclosures, and remedial action;

·         feedback to informants; and

·         information about what to do if dissatisfied with the outcome of an investigation.

 

There were no Public Interest Disclosure matters raised under this legislation in 2013-14.

 

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D.2 Freedom of Information

 

Establishment, Powers and Functions

 

Information on the establishment, functions, and powers of the CFC is contained in Section B.1 of the Report.

 

Categories of Documents

 

Documents readily available to the community include brochures giving details of public performances, exhibitions, and programs of events at CFC venues; and quarterly and other reports prepared by the CFC and tabled in the ACT Legislative Assembly in accordance with legislative requirements.

 

Documents which may be made available include agendas for, and minutes of, CFC, and advisory committee meetings; persons appointed to the Board of the CFC; persons appointed to advisory committees established by the CFC; personnel, accounting and administrative records; theatrical performance and exhibition records; and records of box office transactions.  The above are subject to normal commercial-in-confidence and privacy considerations.

 

Other documentation and material includes computer software and hardware, operational manuals, films, slides, photographs, drawings, and posters.

Access

 

Brochures and publicity material free to the community are available from :

 

            Cultural Facilities Corporation

            Administration Office

            North Building

            Civic Square, Canberra City

            Telephone: (02) 2607 3963

 

Requests for access to other documents or material or further information should be made in writing to :

 

            Chief Executive Officer

            Cultural Facilities Corporation

            PO Box 939

            CIVIC SQUARE  ACT  2608

 

Section 79 Statement

 

Section 79 of the Freedom of Information Act 1989 requires the CFC to include in the Annual Report, details of requests made to access documents under the Act.

 

The CFC received no requests during 2013-14.

 

The CFC received no requests for internal review in 2013-14. 

 

Applications to the Administrative Appeals Tribunal (AAT) for Review

 

The CFC had no applications for review put before the Administrative Appeals Tribunal in 2013-14. 

 

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D.3 Human Rights Act

 

Babes in Arms Policy

 

The Canberra Theatre Centre has a “babes in arms” policy.  The policy states that breastfeeding babes in arms will be admitted to performances to be nursed in a parent’s arms.  The Centre is “nursing mother friendly” with the provision of a Parenting Room in the Link.

 

Initiatives for community members with special needs

 

Detailed information is provided at Section B.2.2.3 regarding initiatives to assist members of the community with special needs to attend theatre performances (social capital initiative, audio description programs, captioning services, Go Theatrical! captioning iphone application, and the Companion Card Program). 

 

The Centre also provides designated spaces in the auditoriums for wheelchair access.

 

The Centre’s marketing team continued to promote access facilities through all marketing channels.

 

Refer to Section B.3 for information about the CFC’s community engagement activities.

 

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D.4 Territory Records Act

 

In accordance with the requirements of the Territory Records ACT 2002, and with the Standards of Records Management set by the Director of Territory Records, the CFC has adopted a Records Management Program which establishes the basis by which it makes and keeps full and accurate records of its activities.  The Program comprises –

 

·         the CFC’s Records Management Policy Statement; and

·         Records Management Procedures developed by/for the Territory and Municipal Services Directorate, which the CFC has adopted and applies, including :

-        Business Classification Schedule;

-        functionally-specific Thesauri, supplemented by the Territory Version of the Keyword AAA (the whole-of-ACTPS thesaurus for common administrative functions); and

-        Records Disposal Schedules, supplemented by the (TARDIS – the whole-of-ACTPS Disposal Schedules for records relating to common administrative functions).

 

Records Disposal Schedule Name

Effective

Year and Number

TARDIS

4 July 2000

NI 2003-262

Arts and Cultural Development Records

18 June 2004

NI 2004-179

 

The CMAG owns a number of works of art by Indigenous artists.  Records of these works of art are kept both on ACT Territory Records files and on a database.  These records can be accessed by members of the public by applying to –

 

            The Registrar

            Canberra Museum and Gallery

            GPO Box 939

            Civic Square ACT 2608

 

All CFC staff members have been advised of the Records Management Program, and their responsibilities to make accurate records of their activities; to ensure that such records are incorporated into the CFC’s record-keeping system; and to comply with all Records Management Procedures.  CFC officers have been designated as the CFC’s records managers, to assist staff and to ensure compliance with the Records Management Procedures.

 

CFC staff members have also attended training sessions in records management responsibilities and procedures.

 

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D.5 Legal Services Directions

 

This report is prepared in accordance with Section 5AC of the Law Officer Act 1992.

 

The Chief Executive Officer has the following procedures in place to ensure that the CFC is aware of and complying with the Guidelines.

 

·         All instructions in relation to disputes (e.g., falls by theatre patrons) are passed through a central point within the CFC’s senior management team and a report is available to the Chief Executive Officer in relation to the progress of matters; and

·         the CFC’s legal services are provided by the ACT Government Solicitor’s (ACTGS) office, which reviews the CFC’s instructions to ensure compliance with the Guidelines.  The CFC is able to rely upon the ACTGS to identify those matters where a question arises as to compliance with the Guidelines and address it or elevate it within the CFC as appropriate.

 

No breaches of the model litigant guidelines by the CFC occurred during 2013-14. 

 

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D.6 Notices of Non Compliance


As a territory-owned corporation, the CFC is not required to report against this section.

 

D.7 Bushfire Risk Management


The CFC provides bushfire training and awareness seminars for Historic Places
 staff and volunteer guides, in view of the bushfire risk to these properties.

 

D.8 Commissioner for the Environment


In 2013-14 there were no requests for assistance under the Commissioner for the Environment Act 1993 (Section 23), or investigations by the Commissioner, of any activities undertaken by the CFC.

 

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